Programming Job Description 

 
4/2/2018 


Be a part of this arts support organization that provides services to one of the largest and most active arts communities in the US. You would provide leadership and direction to an established organization that is ready to take the next big step.

Programming Officer

Stipended/Salaried Position
Senior Staff Position
Reports to Executive Director



Position Overview:  
The Programming Officer is primarily responsible for the organization’s core programs, including Awards System Administration, Awards Events Production & Management, and Other Foundation Programming Management.

This position is a member of the Innovative Theatre Foundation executive team, together with the other department heads and Executive Director.

In conjunction with the Executive Director, they are responsible for fulfilling the mission, vision, and health of the organization. They develop the strategic plan, decide how to allocate resources, and are the principal spokespeople for the organization.

Members of the executive team work closely with each other with some overlap in responsibilities. As a team, they may be called upon to assist or provide backup to each other and the ED. All three are responsible for and expected to actively participate in core functions including but not limited to: fundraising, production of awards events, and marketing efforts.

About the Innovative Theatre Foundation: 
The Innovative Theatre Foundation was created to bring recognition to the great work being done in New York City's Off-Off-Broadway, to honor its artistic heritage, and to provide a meeting ground for this extensive community. The foundation produces the New York Innovative Theatre Awards. The organization advocates for Off-Off-Broadway and recognizes the unique and essential role it plays in contributing to American and global culture. We believe that publicly recognizing excellence in Off-Off-Broadway will expand audience awareness and appreciation of the full New York theatre experience.

The foundation is a not-for-profit arts organization supporting the Off-Off-Broadway community by:
  • Celebrating and Recognizing extraordinary Off-Off-Broadway Theatre
  • Strengthening the community and collective identity of Off-Off-Broadway
  • Honoring our artistic heritage
  • Advancing public interest in and understanding of the theatrical arts
  • The IT Awards’ process involves all levels of the New York theatre community.


Principal Accountabilities:
  • Communicate and work with the executive team to fulfill the mission of the organization
  • Be a principal spokesperson for the foundation at all events, announcements, and media opportunities
  • Along with the executive team, plan and execute fundraising strategies
  • Along with the executive team, act as an Executive Producer for the awards events (Nom Party & Awards Ceremony)
  • Oversee administration of nominations and award recipients including but not limited to:
    • Manage the Judge Wranglers
    • Oversee year-round judging system
    • Manage accounting of end of year ballot tabulation
    • Maintain Innovative Theatre Awards database
    • Respond to judges and producers as needed to answer questions and solve problems
    • Maintain and continued improvement of the adjudication system
  • Oversee awards events (nomination party and awards ceremony) production management, including but not limited to:  
    • Developing a budget
    • Sourcing location and working with the venue to create signature events
    • Sourcing technical equipment and other necessary resources
    • Developing creative look, theme, design for event visuals, printed materials and decor, etc.
    • Staffing key production roles
    • Managing ticketing / box office
  • Manage event committees and committee meetings as appropriate
  • Oversee the production and programming of other events including but not limited to:
    • Fundraising Events
    • Community Survey Initiatives
    • Advocacy Initiatives
    • Seminars and Roundtables
    • Meet-Ups and Gatherings
    • Indie Theatre Week
    • Off-Off-Broadway Database
    • Long term planning of 20th Anniversary events (2024-2025)
  • In collaboration with the executive team, develop event content
  • In collaboration with the executive team, assist in the development and implementation of marketing plans and programs for identified initiatives
  • Support the executive team as necessary
  • Other responsibilities and projects as need of organization arises

Qualifications:
  • Arts Management/Production Management degree, OR equivalent work experience
  • Primary Residence based in Greater New York City area
  • Well versed in Microsoft Suite and Google Drive capabilities
  • An understanding of the Nonprofit sector operating environment
  • Demonstrated fiscal responsibility / management
  • Strong organizational and project management skills required
  • 3-5 year commitment to the organization - ramping to FT, year round
  • Experience with event management and production
  • General knowledge of production
  • Poise under high-stress conditions
  • Strong interpersonal and communication skills
  • A commitment to diversity
  • Willing to prioritize Foundation first among creative and work projects - comply with Conflicts of Interest Policy
  • A highly collaborative team player who is also self-motivated, proactive and goal oriented
  • A “DIY” attitude and entrepreneurial spirit
  • Experience with developing websites is helpful

How to Apply

Nominations and Applications (cover letter and resume) can be sent to: NYITResumes@gmail.com with “Head of Programming” in the subject line.  Additional materials and references may be requested at a later time.


Additional Information
This position will be a stipend position over the first year, becoming a leadership role within 12-24 months with salary dependent upon overall organizational funding achievements.

Hours/days of work are self directed/scheduled. An average of 40 hours monthly is anticipated. Hours on a weekly basis going up to 20-50 hours per week during production & special event weeks. Weekends/Nights are sometimes required. And on production dates can be up to an 12-18 hour day.

The Innovative Theatre Foundation is an equal opportunity employer and does not discriminate on the basis of race, color, religion, national origin, gender, marital status, sexual orientation, age, disability, veteran status, or any other characteristic protected by federal, state, or local law. 


 

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